It is essential to ensure that your sensitive documents and business proposals that are confidential, as along with personal information regarding employees and customers, are protected. It is essential to ensure they are not accessible to anyone but those who have been granted permission to view them. They should also be protected from being printed, copied or altered.
Ideally, you should utilize a system for managing documents that can limit access to electronic files. A solid document management system will include audit trails and monitors to identify suspicious activities. It will also prevent individuals from committing fraud by using official passwords and usernames to gain access to private company email accounts or sensitive areas of the system. This will prevent these individuals from copying your private files to USB gadgets and distributing them to non-authorized locations.
Click the Permissions icon and limit access to an individual document. You'll be able choose from a list of access levels. For instance, you could give Ranjit permission to read documents, but not modify it. Once you've done this the document will show with a message that it is managed by rights and it needs permission to view it.
In submitting a request to obtain an enclosure or seal to restrict access http://www.vdr-soft.net/virtual-deal-room-software-best-practices/ to the entire case where a file is located. If the court approves your request that all documents filed within the case will remain private until you decide to unseal them.